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Safe communities for Washington State
Who we are
Washington State Liquor and Cannabis Board (LCB) promotes public safety and trust through fair administration and enforcement of liquor, tobacco and marijuana laws.
A culture of excellence
We pride ourselves on creating the "wow" factor in everything we do. We search for people who demonstrate a strong work ethic, excellence in customer service, partnering and teamwork, and quality performance. We strive to be a great place to work by fostering a safe, open, inclusive and healthy work environment. We want to ensure that our organization is as diverse and inclusive as our great State of Washington.
Your opportunity at a glance .
The LCB is announcing an opportunity for an Administrative Assistant 2 in the Enforcement and Education Division. The Administrative Assistant 2 (AA2) reports to the Administrative Assistant 5 and supports the headquarters management staff and division staff statewide and is involved in the new Officer and Investigative Aide (IA) hiring processes. By using independent judgment you will establish priorities to develop and/or modify work methods, procedures or strategies to solve new or unusual problems throughout the division. Additionally, the AA2 is responsible for managing all enforcement equipment and the division vehicle fleet. If you have the skills and abilities to be successful in this fast paced and important position we would like you to apply today! DUTIES:
Route and distribute all correspondence, complaints, licensing actions and monitors timeliness of response. Receive and screen phone calls and visitors.
Prepare letters and reports, research and summarize information for supervisor, prepare agendas, schedule and attend meetings.
Maintain confidential filing systems and coordinate archiving with agency record retention policies.
Responsible for the statewide enforcement vehicle fleet. Schedule appointments between staff and Motorpool for vehicle lights and radio installations. This includes new hire and exiting staff (car turn in or issuance). Transport vehicles between locations for maintenance or reissue.
Keep records of transfers and surplus documentation and is in charge of the headquarters equipment inventory.
Liaison between the Support Service and Enforcement division to ensure all equipment assets are recorded.
Determine office needs for supplies, forms and orders as necessary for the Office staff.
Coordinate purchase and/or repair of equipment. Recommends items from vendors for equipment purchases; and forwards findings to finalize purchases.
Run bi-monthly statewide DUI catalogs and emails them to the WSP.
Prepare and route confidential documents for management staff.
Serve as the back-up to the Customer Service Desk providing service to the public pertaining to enforcement division questions as well as processing signage requests, issuing and mailing keg books, processing and submitting complaints , and advising the public of how they can contact their local enforcement officer. Problem solves banquet application issues with customers.
Serves as a back-up to the Hearings Coordinator during the positions absents QUALIFICATIONS:
High school Diploma or equivalency
Four years of office support experience at the senior clerical level
Must be knowledgeable and proficient using the Microsoft Office Suite programs including Outlook.
A Bachelor's degree in business administration, public administration or closely allied field
Clerical or office work experience may be substituted for education on a year-for-year basis, provided at least one year included experience at the Administrative Assistant 1 level. Special Requirements
Must successfully pass a criminal history and fingerprint background check
Must successfully pass a credit check
Must successfully pass a pre-employment drug/alcohol screening
Must maintain a valid Washington State Driver's license
Must obtain and maintain a Notary of Public, within six months of hire SUPPLEMENTAL INFORMATION:
HOW TO APPLY IMPORTANT:
To be considered for this position, you MUST include the following, failure to do so WILL result in your application being disqualified:
1. A completed on-line application
2. A resume and letter of interest
3. Three professional references (A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have sufficient professional references, please include non-related professionals, such as educators or other professional associates).
- A resume will not substitute for completing the "work experience" section of the application.
- The information provided in your application must support your selected answers in the supplemental questions. Responses not supported in your application will disqualify you for consideration of employment from this recruitment.
Applicants for employment with the Washington State Liquor and Cannabis Board should be aware of RCW 66.08.080, which states in part: "No employee of the board shall have any interest, directly or indirectly, in the manufacture of liquor sold under this title, or derive any profit or remuneration from the sale of liquor, other than the salary or wages payable to him in respect of his office or position, and shall receive no gratuity from any person in connection with such business.
Applicants for employment with the Washington State Liquor and Cannabis Board should also be aware of RCW 69.50.351, which reads in part, "No member of the state liquor and Cannabis board and no employee of the state liquor and cannabis board shall have any interest, directly or indirectly, in the producing, processing, or sale of marijuana, useable marijuana, or marijuana-infused products, or derive any profit or remuneration from the sale of marijuana, useable marijuana, or marijuana-infused products other than the salary or wages payable to him or her in respect of his or her office or position, and shall receive no gratuity from any person in connection with the business."
As a condition of employment, the candidate accepting this position will be required to comply with the Union Security clause contained in the Collective Bargaining Agreement between the State of Washington and the union. This means that, as a condition of employment the candidate must either join the union and pay union dues, or pay the union a representational or other fee within 30 days of the date you are put into pay status.
WSLCB is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity diversity, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.
For questions about this recruitment, or to request reasonable accommodation in the application process, please email email@example.com or call (360) 664.1636. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.
Administrative Assistant 2 (Enforcement) Supplemental Questionnaire
Do you possess a High school diploma OR GED certificate and have at least four (4) years of clerical experience?
Please select the answer which best describes your ability to use Microsoft Office programs including Outlook.
I am able to create, format, edit, preview, print and save documents. I often use standard functions to select, edit, copy, paste, format and spell-check text. I can create bulleted and numbered lists and indent and align paragraphs.
I can create and save standard letters and memos but would have to learn how to format and edit documents.
I regularly create, format and edit tables, columns and charts. I often insert and format sections, create headers and footers, and work with pictures and clip art. I am able to insert, copy, edit and delete hyperlinks and bookmarks in documents.
I have not used Microsoft Word but am willing to learn.
I am able to create forms using templates, work with form fields, and format and enhance forms. I use mail merge to create form letters, modify merged documents, and merge envelopes and labels. I am able to restrict editing and formatting of documents.
Which one of the following best describes your work experience where you were responsible for INDEPENDENTLY ORGANIZING, PLANNING, and PRIORITIZING your own workload?
I have been in positions where someone else prioritized my work for me
I independently prioritized and completed my workload to meet established deadlines
In addition to "b", I was responsible for completing special projects
Which of the following best describes your work experience performing or assisting with a variety of very different and complicated administrative duties?
Willing (Little or no experience or training regarding this competency, but interested and willing to learn)
Developing (Developing knowledge and skills regarding this competency through completion of an employer-sponsored training or higher education program, OR, through at least 6 months of experience applying this competency in the workplace).
Skilled (Has successfully and regularly applied this competency in the workplace. Recognized by others as demonstrating ample knowledge and skills regarding this competency. Generally, this is achieved through 1 – 3 years of experience.)
Expert (Application of this competency is polished to excellence and is extensive in nature. Recognized by others as demonstrating exceptional knowledge and skills regarding this competency. Generally, this is achieved through 3 or more years of experience.
How many months of experience do you have interpreting and applying a complex system of rules, regulations and policies, independently performing multiple tasks and remaining focused in a fast paced, high-pressured office with a large amount of work, using detailed facts and figures accurately within tight deadlines and heavy computer keyboard input?
I do not have this experience.
I have 0 - 11 months experience.
I have 12 - 23 months experience.
I have 24 months or more experience.
Do you possess a valid driver's license?
Is there anything in your history that might disqualify you from legally performing notary public work on behalf of Washington State Liquor and Cannabis Board?
Do you possess a Bachelor's degree or higher from an accredited college or university whose accreditation is recognized by the U.S. Department of Education and the Council for Higher Education Accreditation (CHEA), or foreign equivalent in computer science courses?
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